Conferencing with Interactive Displays

Conferencing with Interactive Displays

Interactive displays bring a seamless and intuitive experience to meeting rooms by allowing users to join and control video conferences directly on the touch-enabled screen. With Zoapi Hub integrated into the interactive display, you can start meetings with One-Click Join, launch apps manually, and switch presenters effortlessly.

Requirements #

To use Zoapi with an interactive display, ensure the following:

• A Zoapi Hub connected to the interactive display
• A Premium License for access to advanced conferencing features
• Touchscreen-enabled interactive display
• Room calendar integration (for scheduled meetings)

1.One-Click Join – For Scheduled Meetings #

One-Click Join lets you start a scheduled meeting with just a tap on the interactive display.

2.1 Steps to use one-click join #

1. On the interactive display home screen, locate the meeting you want to join and click Join. The meeting will launch on the Zoapi Hub, utilizing the room’s camera and audio system.
   
2. If joining Zoom, Microsoft Teams, or Google Meet,
   • Meeting controls (Mic, Video, and Disconnect) will be available on the bottom of the screen. You can directly interact with the app using the interactive display
   • Any shared screen (via Zoapi App, Miracast, or AirPlay) will automatically be shared with remote participants.
     
3. If joining other conferencing platforms, use the interactive display to control the conferencing app.

2. Manual Launch – For Ad-Hoc Meetings #

If your meeting is not pre-scheduled, you can manually start a video call using the interactive display. You can launch any video conferencing app or third party app.

2.1 Steps to use Manual Launch: #

1. Launch the app from the interactive homescreen. Tap on the “Apps” button if you can’t find the app on homescreen
   
2. Select the video conferencing app (Zoom, Microsoft Teams, Google Meet, etc.) or any third-party app you want to use
3. Enter the meeting details (Meeting ID & Password) using the on-screen keyboard. On Screen keyboard can be opened from the home screen or bottom bar
   
4. Use the display’s touch controls to manage the call.

3. Presenter Switch #

During a meeting, different users may need to share their screens. The Presenter Switch feature allows seamless transitions between presenters without ending or disrupting the meeting through the Room Controller.

3.1 Steps to Switch Presenters #

1. Ensure the presenters is connected and sharing to Zoapi Hub via the Zoapi App, Miracast, or AirPlay.
2. Open the the Meeting Settings either from homescreen or from the bottom bar
   
3. You can switch between Single View or Grid View if more than one presenters are presenting
   
4. You can switch the presenters by tapping on the presenter names

Using Zoapi Hub with an interactive display enhances the meeting experience by providing a touch-friendly interface for One-Click Join, Manual Launch, and Presenter Switching. This setup reduces dependency on external devices and ensures smooth collaboration in meeting rooms.

Frequently Asked Questions: #

1. What is an interactive display in the context of Zoapi?
   An interactive display refers to a touchscreen-enabled monitor integrated with Zoapi Hub, enabling users to directly engage with video conferencing tools, presentations, and other applications without the need for external devices.
2. What are the benefits of using an interactive display with Zoapi Hub?
   Integrating an interactive display with Zoapi Hub offers a seamless and intuitive interface for managing meetings. Features such as One-Click Join, manual application launches, and effortless presenter switching enhance collaboration and boost productivity.
3. What equipment is required to set up Zoapi with an interactive display?
   To set up Zoapi with an interactive display, you’ll need:
   1. A Zoapi Hub device with a premium license.
   2. A touchscreen-enabled interactive display.
   3. Proper room calendar integration to sync and display scheduled meetings.
4. How does One-Click Join work on an interactive display?
   When a meeting is scheduled and synced with the room calendar, it appears on the interactive display. Tapping the meeting entry initiates the video conference automatically, streamlining the process.
5. Can I start unscheduled meetings using the interactive display?
   Yes, you can initiate unscheduled meetings by accessing the “Apps” section on the Zoapi interface, selecting the desired video conferencing application, and entering the meeting details manually.
6. How can presenters switch during a meeting using the interactive display?
   Presenters can switch seamlessly during a meeting by using the Presenter app on the Zoapi display. This app allows access to the shared user list, enabling easy switching between presenters or toggling between single and grid views.
7. Can I control third-party applications directly from the interactive display?
   Yes, Zoapi’s integration allows you to launch and control any installed application on the Zoapi Hub using the interactive display’s touch interface, enhancing versatility.
8. What should I do if the interactive display doesn’t respond to touch inputs?
   If the interactive display isn’t responding to touch inputs, ensure the touch functionality is properly configured. Navigate to the Zoapi Hub settings and use the “SetUp Touch Display” option to calibrate the touch screen.
9. How can IT administrators manage settings for the interactive display?
   Administrators can manage settings by accessing the Zoapi Hub settings directly on the device or remotely via the Zoapi Admin Dashboard, allowing configuration of device settings and other functionalities.
10. The UI on the Zoapi Hub display is different from the ones shown in the images. Why is that?
    Zoapi operates in two modes: Signage mode and Interactive mode. The images shown typically represent the home screen in Interactive mode. If your interactive display is not configured in Interactive mode, contact your IT team to adjust the settings accordingly.
11. How can I access the on-screen keyboard on the interactive display?
    The Zoapi home screen includes a button to launch the on-screen keyboard. This feature is also accessible on the bottom bar when a presentation or an app is open. If this option isn’t visible, contact your IT team to enable the on-screen display in the home screen settings.