Microsoft O365 – Exchange Permission for Meeting Title and Description

Microsoft O365 – Exchange Permission for Meeting Title and Description

When integrating Zoapi Hub or Scheduler with Microsoft Office 365 Calendar, you may sometimes notice that the meeting title and description do not appear on the connected device. This typically occurs if the Exchange configuration in O365 is set to restrict the sharing of these details.

This article provides step-by-step instructions on how to configure Microsoft Exchange Online permissions to enable meeting room resources to display meeting titles and descriptions on integrated Hubs or Schedulers.

Follow the steps below to properly set Exchange permissions, ensuring that authorized users and devices can access and display meeting details while maintaining appropriate privacy controls.

Here is the detailed video tutorial for the same:

Steps to Enable Calendar Details #

1. Search for Windows PowerShell and select “Run as Administrator”.
   

2. Run the “Install-Module” command to install the required module.
   “Install-Module -Name ExchangeOnlineManagement”

   

3. Run the “Import-Module” command.
   “Import-Module ExchangeOnlineManagement”
   

4. Connect to Exchange Online by running:
   “Connect-ExchangeOnline”.
   
   

5. Use the “Super Admin” Credentials To login when prompted. This will connect to your Exchange account.
   

6. Run the command shown to update the calendar setting with correct resource id. Make sure to replace with the actual room resource email ID.
   “Set-CalendarProcessing -Identity roomname@companydomain -DeleteSubject $False -AddOrganizerToSubject $False -DeleteComments $False ”

   #

   Frequently Asked Questions #

   1. Why do room calendars only show “Busy” instead of the meeting title and description?
   By default, Exchange room mailboxes are configured to hide meeting details such as title and descirption, showing only “Busy” or “Reserved” on the calendar.

   2. How can I show meeting titles and descriptions on a room calendar?
   You need to update the room mailbox settings using the Exchange Online Set-CalendarProcessing command with -DeleteSubject $false and -DeleteComments $false.

   3. What is the advantages of enabling meeting title and descirption?
   Meeting description will have information related to conferencing application and meeting link configured for that meeting. This allows Zoapi to enable one-click conferencing by allowing users to join these meeting links with a single click. This is also required to use Zoapi Room Controller device for easy conferencing.

   4. What information will be additionally shared if we enabled this configuration?
   Along with Meeting duration and timing, meeting title and description will also be shared with the integrated system

   5. How do I check if the settings were applied correctly?
   You can use the Get-CalendarProcessing roomname@companydomain command and review the DeleteSubject, AddOrganizerToSubject, and DeleteComments values.

    

   Need more help?
   If you have any questions or need further assistance, feel free to contact our support team at support@zoapi.com.