Google Workspace – Create Resource Calendar by Super Admin
To integrate Zoapi solutions with meeting room resources, it is essential to have calendar resources set up in your Google Workspace.
This guide provides a step-by-step walkthrough for creating calendar resources in Google Workspace by a super admin.
The Google Workspace super admin is responsible for creating these room resources and ensuring they are properly configured for booking/scheduling. Once created, these resources can be integrated with Zoapi in the Zoapi dashboard and mapped to Zoapi Hub and Zoapi Scheduler products.
Please note that newly added resources can take up to 24 hours to automatically reflect calendar events.
If you haven’t added Zoapi Hub and Zoapi Scheduler to your dashboard yet, please refer to the Adding Hub to Dashboard and Adding Scheduler to Dashboard guide before starting the integration process.
If you have already created resource calendar as a super admin and need to delegate access to another user (typically an IT manager) for integration, then check the guide Google Workspace – Delegate Calendar Resource to a User account
Here is the detailed video tutorial for the same:
- Go to admin.google.com and log in using Google Workspace admin account.
- Login using your super admin account
- Go to “Directory” via menu and click on “building and resources >manage resources”.
- Click on “+” icon to add new room resource.
- Fill in the required details for adding the resource and click on “add resource” to save.
Frequently Asked Questions #
- What is a Calendar Resource in Google Calendar?
A Calendar Resource is a shared asset, such as a meeting room or equipment, that can be scheduled in Google Calendar for efficient resource management. - Who can create Calendar Resources in Google Calendar?
Only Google Workspace Super Admins have the permission to create and manage Calendar Resources for their organization. - Can I edit or delete a Calendar Resource after creating it?
Yes, Super Admins can edit, update, or delete Calendar Resources from the Google Admin Console at any time. - How do users book a Calendar Resource in Google Calendar?
Users can book a resource by adding it to their event while creating a meeting in Google Calendar. Availability is shown in real-time. - Can I restrict who can book a Calendar Resource?
Yes, you can set permissions to limit which users or groups can book specific resources in your organization. - Why can’t I see the Calendar Resource I created?
It may take upto 24 hours for changes to propagate across Google Workspace. Ensure the resource was added correctly and check admin settings for visibility restrictions. - Can Calendar Resources be auto approved or require admin approval?
Yes, you can configure resource booking settings to allow auto-approval or require approval from an admin before confirming a booking.
