Google Workspace – Delegate Resource Calendar to a User account
To integrate Zoapi solutions with meeting room resources, it is essential to have the required room resources set up in your Google Workspace. Additionally, the user account used for the integration must have the necessary delegate access to manage these resources effectively.
This guide provides a walkthrough for delegating room resources in Google Workspace to an user account by super admin. The Google Workspace super admin delegates access to a user account (IT manager or a common IT account). This allows integration and mapping of the room resources to Zoapi using the designated user account.
If you have not yet created a calendar resource, then check the guide Google Workspace – Create Resource Calendar by Super Admin
If you have already delegated the room resource, then check the guide Google Workspace – Integrate and Map with Hub and Google Workspace – Integrate and Map with Scheduler
Here is the detailed video tutorial for the same :
- To delegate a particular room calendar, first you need to add the room resource to google calendar of Super Admin. Login to Google Workspace super admin account, navigate to Google Apps and Click on calendar.
- Scroll down in the navigation menu and click the “+” icon besides “Other calendars”.
- Click on “Browse resources”.
- Select the newly added room resource or the resource you want to delegate. This will add the room resource to calendar list.
- Go to my calendars and click the three dots beside the resource ID to be delegated.
- Select “Settings and Sharing”.
- Scroll down and click on “Add people and groups”.
- Enter the email address of the user you want to delegate access to(IT manager or a common IT email id). This email should be used for integration of room resource with Zoapi.
- Use the dropdown menu to select “Make changes and manage sharing”.
- Now Log in to delegated user account and go to calendar. This is the account which will be used for integration with Zoapi.
- Scroll Down to other calendars and click on “+” icon.
- Select “Browse Resources”.
- Click on “building name” and select the newly added resource.
- Now you have successfully delegated the google resource to user account. You can now integrate using delegated user account and map the room resource on Zoapi dashboard.
Frequently Asked Questions #
- What does it mean to delegate a Calendar Resource in Google Workspace?
Delegating a Calendar Resource allows a Super Admin to assign management permissions to a specific user account, enabling them to manage and integrate the resource with other applications. - Why do I need to delegate a Calendar Resource to a user account?
Delegating a Calendar Resource is necessary when a user needs to integrate and map the resource with third-party platforms like Zoapi Hub and Scheduler for seamless scheduling and room management. - Who can delegate a Calendar Resource in Google Workspace?
Only Google Workspace Super Admins have the authority to delegate Calendar Resource management to a user account. - What permissions should I grant when delegating a Calendar Resource?
Typically, you should grant the user “Make changes and manage sharing” access so they can modify events, integrate with Zoapi, and manage the calendar effectively. - Can I delegate the same Calendar Resource to multiple users?
Yes, you can assign multiple users with different levels of access depending on your organization’s needs. - Can I revoke or modify Calendar Resource delegation?
Yes, a Super Admin can update or remove a user’s delegation access at any time from Google Calendar settings. - Why is the user unable to access the delegated Calendar Resource?
This could be due to permission propagation delays, incorrect access settings, or restrictions within Google Workspace policies. Verify the delegation settings and allow some time for changes to take effect - Does delegating a Calendar Resource give the user full admin control?
No, delegation only grants the user specific calendar management permissions. They do not gain full admin rights over Google Workspace or other organization-wide settings.
