Microsoft O365 – Create Resource Calendar by Super Admin
Efficient scheduling is crucial for any organization, and Microsoft O365 provides a powerful solution with Resource Calendars. As a Super Admin, you have the ability to create and manage these calendars, ensuring seamless booking of shared resources like meeting rooms, equipment, or company assets. This guide walks you through the step-by-step process of setting up a Resource Calendar in Microsoft O365, enabling better organization and optimized resource utilization for your team.
If you haven’t added Zoapi Hub and Zoapi Scheduler to your dashboard yet, please refer to the Adding Hub to Dashboard and Adding Scheduler to Dashboard guide before starting the integration process.
If you have already created resource calendar as a super admin and need to delegate access to another user (typically an IT manager) for integration, then check the guide Microsoft O365 – Delegating resource calendar by Super admin to user account.
Please note that newly added resources can take up to 24 hours to automatically reflect calendar events.
Here is the detailed video tutorial for the same:
- Go to https://login.microsoftonline.com/ and Login as Super Admin.
- Click on the top-left corner and go to “Admin”.
- Open the hamburger menu, select Show All > Resources> Rooms and Equipment.
- Click on “Add resource” and fill in the required details and save.
Frequently Asked Questions #
- What is a Resource Calendar in Microsoft 365?
A Resource Calendar in Microsoft 365 is a shared calendar associated with a resource mailbox, such as a meeting room or equipment, that helps in efficient scheduling and management of shared assets. - Who can create a Resource Calendar in Microsoft 365?
Only Microsoft 365 Global Admins or Exchange Admins have the permission to create and manage Resource Calendars through the Microsoft 365 Admin Center or PowerShell. - Can I edit or delete a Resource Calendar after creating it?
Yes, Admins can modify or delete a Resource Calendar at any time using the Exchange Admin Center (EAC) or PowerShell. - How do users book a Resource Calendar in Microsoft 365?
Users can book a resource by adding it as a location or attendee while scheduling a meeting in Outlook or Microsoft Teams. The system automatically checks availability in real-time. - Can I restrict who can book a Resource Calendar?
Yes, Admins can set permissions to restrict which users or groups can book specific resources. Booking policies can also be configured to manage access. - Why can’t I see the Resource Calendar I created?
It may take upto 24hours for the changes to sync across Microsoft 365. Ensure the resource was added correctly and check Exchange Admin settings for visibility and permission restrictions. - Can Resource Calendars be auto-approved or require admin approval?
Yes, Admins can configure booking policies to allow auto-approval or require manual approval before confirming reservations.
