One-Click Join – For Scheduled Meetings

One-Click Join Video Conferencing – For Scheduled Meetings

Zoapi Hub’s multi-VC video conferencing feature enables seamless access to any video conferencing platform. With the One-Click Join feature, you can instantly join scheduled meetings with a single tap.

Powered by Zoapi’s Bring Your Own Interface (BYOI) technology, this feature allows users to view all scheduled meetings on their personal device and remotely launch and control video calls on Zoapi Hub.

This guide provides a step-by-step walkthrough on using One-Click Join through the Zoapi Desktop App, Browser App, or Mobile App.

Prerequisites: #

Before using One-Click Join, ensure the following:

• • Zoapi Hub should be integrated with the room calendar
  • The meeting room must be selected while booking the scheduled meeting
  • Automate Meeting Action (Recommended) should be enabled on Zoapi Hub

Steps to Join Video Conferencing with One Click:

1. Connect to Zoapi Hub on your laptop or mobile using the Desktop App, Browser App, or Mobile App by entering the Zoapi Code displayed on the screen.
   Ensure your device is on the same network as the Zoapi Hub. If you face connection issues, refer to our guide on Screen Sharing Using Desktop App, Browser App, and Mobile App.

2. Open the Calendar in the Zoapi app to view all scheduled meetings for the room.

   

3. Locate the meeting you want to join and click Join. The meeting will launch on the Zoapi Hub, utilizing the room’s camera and audio system.
   
4. If joining Zoom, Microsoft Teams, or Google Meet,
   • Meeting controls (Mic, Video, and Disconnect) will be available in the Zoapi App.
   • Any shared screen (via Zoapi App, Miracast, or AirPlay) will automatically be shared with remote participants.
   • If you wish to do more with the meeting, you can always use the Remote option to control the Zoapi Hub.
     
5. If joining other conferencing platforms, Use Zoapi’s Remote Feature from the Apps menu to control the meeting and manage screen sharing manually. Use Alt+Tab (Win) / Command+Tab (Mac) / Esc to exit Remote mode.
   

Frequently Asked Questions #

1. What is Zoapi Hub’s Multi-VC feature?
   Zoapi Hub supports Multi-VC (Multi-Video Conferencing), allowing users to join any video conferencing platform, such as Zoom, Microsoft Teams, Google Meet, Webex, and more. It provides multiple ways to join and control meetings using the Zoapi Client Desktop App.
2. What is Zoapi BYOI (Bring Your Own Interface)?
   Zoapi Hub enables users to join and control video conferencing meetings directly from their own devices (laptops or mobile phones). This provides a seamless user experience, allowing you to manage meetings on the Zoapi Hub through an intuitive interface on your device.
3. Do I need to install any additional software to use Zoapi Hub for video conferencing?
   No additional software is required. You can use the Zoapi Desktop App (Windows/Mac), Browser app or Mobile app to join and control meetings effortlessly. Zoapi Hub also supports browser-based conferencing without any installations.
4. What is Zoapi’s meeting automation feature?
   Zoapi offers meeting automation for Zoom, Microsoft Teams, and Google Meet, which includes:
   1. Automatic meeting launch & full-screen mode
   2. On-device meeting controls (Mic, Camera, and Leave Meeting)
   3. Automatic screen sharing to remote participants when you share your screen to Zoapi HubThis feature needs to be enabled on your Zoapi Hub. Contact your IT team if it’s not available.
5. Which video conferencing platforms are supported by One-Click Join?
   One-Click Join works with all major video conferencing platforms, including Zoom, Microsoft Teams, Google Meet, Webex, and more, as long as the meeting details are available in the integrated room calendar.
6. Do I need to integrate Zoapi Hub with a room calendar to use One-Click Join?
   Yes, Zoapi Hub must be integrated with the room calendar to display scheduled meetings and enable One-Click Join. Contact your IT team if Zoapi Hub is not displaying scheduled meetings.
7. Can I use One-Click Join without a scheduled meeting?
   No, One-Click Join is designed for scheduled meetings. If your meeting is not scheduled in the room calendar, you can use Cross-Launch to join via a meeting link or Manual Launch to start a meeting from Zoapi Hub.
8. Does One-Click Join support hybrid meetings?
   Yes, One-Click Join is ideal for hybrid meetings. It allows in-room participants to instantly join a meeting on Zoapi Hub using their preferred video conferencing platform. Remote participants can join via their own devices. For Zoom, Microsoft Teams, and Google Meet, any screen shared in-room will automatically be shared with remote participants.
9. How does One-Click Join handle meeting controls?
   For Zoom, Microsoft Teams, and Google Meet, Zoapi provides in-app controls for mic, camera, and call management. Additionally, any screen shared to Zoapi Hub will be automatically shared with remote participants. For other platforms, you can use Zoapi’s Remote feature for manual control.
10. Can I share my screen automatically when using One-Click Join?
    Yes. If you share your screen via the Zoapi App, Miracast, or AirPlay, it will be automatically shared in the video conference for Zoom, Microsoft Teams, and Google Meet. For other platforms, screen sharing must be enabled manually using Zoapi’s Remote feature.
11. Can I use One-Click Join from any device?
    Yes. One-Click Join is available on the Zoapi Desktop App (Windows/Mac), Zoapi Browser App, and Zoapi Mobile App. Users can connect from their preferred device and command Zoapi Hub to join meetings.
12. What happens if my meeting link changes after scheduling?
    If the meeting link changes, ensure that the updated details are reflected in the room calendar. Zoapi Hub will always launch the latest meeting link available in the calendar.
13. How can IT administrators enable or disable One-Click Join?
    IT administrators can integrate Zoapi Hub with the room calendar and configure Automate Meeting Actions in Zoapi Hub settings. This ensures meetings launch automatically with minimal user intervention. Contact your IT team if this feature is not available.
14. What should I do if the meeting automation feature is not available on my Zoapi Hub?
    If the meeting automation feature (automatic join, meeting controls, and auto screen sharing) is not working:
    1. Ensure Zoapi Hub is updated to the latest firmware
    2. Contact your IT team to enable this feature
    3. Verify your room calendar integration settings