Room Scheduler
Make room booking simple with a flexible room scheduler that displays real-time availability, enables instant reservations and improves space utilization.
Explore more →Room Scheduler
Make room booking simple with a flexible room scheduler that displays real-time availability, enables instant reservations and improves space utilization.
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Room Scheduling Made Simple
Zoapi Room Scheduler displays the room’s current status, enables instant booking and keeps the day’s schedule visible through an intuitive interface outside the room. Calendar and booking-system integrations keep reservations synchronized, while automatic room release, early checkout and centralized management help organizations reduce unused bookings and improve room utilization.
Connect with Your Existing Calendar
Connect Zoapi Room Scheduler with standard calendars and custom booking portals through native integrations, iCal, CalDAV or APIs—without changing your existing booking workflow.
Google Workspace
Microsoft 365
Zoho
Zimbra
API
iCal
CalDAV
Available Across Zoapi Products
Both options provide room booking, calendar integrations, customizable interfaces and centralized cloud management. Choose between a plug-and-play scheduling display or software for compatible tablets.
Zoapi Scheduler Sync
An all-in-one, plug-and-play room scheduling display with a 10-inch touchscreen, four-sided LED indicators, PoE, NFC/RFID authentication and flexible mounting.
Explore Scheduler Sync
Zoapi Scheduler Core
Room scheduler software for compatible Android tablets, iPads and supported Philips tablets—ideal for deploying new tablets or repurposing existing devices.
Explore Scheduler CoreRoom Scheduler Features
Everything needed to simplify room booking, display real-time status and centrally manage scheduling across rooms and locations.
Real-Time Room Status
Display the room’s current availability through clear on-screen colours and integrated LED indicators on supported hardware.
One-Tap Room Booking
Book an available room instantly using configurable quick-booking duration buttons.
Calendar and Booking-System Integration
Synchronize bookings and room status with standard calendars and custom booking portals through native integrations, iCal, CalDAV or APIs.
Automatic Room Release
Automatically release no-show bookings when users do not check in within the configured time.
Early Checkout
End meetings early and immediately make the room available for another booking.
Room Information
Display room capacity and available facilities, including presentation, conferencing, displays and whiteboards.
Organizer Email Notifications
Notify meeting organizers by email when their room bookings are modified or deleted.
Flexible UI and Branding
Choose different interface modes and themes, and customize the room scheduler with your organization’s logo and wallpaper.
Portrait and Landscape Modes
Install and use the room scheduler in either portrait or landscape orientation.
NFC/RFID Authentication
Authenticate users and room bookings using compatible NFC or RFID access cards.
Integrated Digital Signage
Display digital signage when the room is available or when the room scheduler is inactive.
Centralized Cloud Management
Configure, update and manage room schedulers across multiple rooms and locations from one cloud dashboard.
Feature availability may vary by Zoapi product, hardware configuration, calendar integration and subscription plan. Refer to the relevant product page for complete feature and compatibility details.
Customize the Room Scheduler Experience
Adapt the interface, branding and booking workflow to suit meeting rooms, classrooms, consultation rooms and private cabins.
Multiple UI Modes
Choose Default, Minimal or Title/Visitor modes based on the information users need to see.
Light and Dark Themes
Select a light or dark interface to complement the room and installation environment.
Custom Branding and Privacy
Add your organization’s logo and wallpaper, and configure how booking and organizer details are displayed.
Flexible Orientation
Use the room scheduler in portrait or landscape mode based on the tablet and mounting position.
Connect Room Scheduling with Room Automation
Use booking and check-in status to create coordinated workflows with compatible room automation systems.
Access Control
Control room access based on booking and check-in status.
Lighting
Switch or adjust room lighting automatically for scheduled meetings.
Blinds
Integrate compatible motorized blinds with room booking workflows.
HVAC
Control compatible heating, ventilation and air-conditioning systems based on room schedules.
Experience Smarter Room Scheduling
Book a personalized demo to explore Zoapi Room Scheduler and identify the right hardware or software option for your spaces.
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