Zoapi Hub Settings

Zoapi Hub offers an extensive set of configuration options that help organizations customize both the user experience and security settings based on their specific needs. This article provides a detailed overview of all Zoapi Hub settings, along with instructions on how to configure them directly on the Hub device and through the Zoapi Dashboard.

All settings are grouped into logical sub-sections to make navigation straightforward and efficient.

General #

Organization Name: #

Used to store the organization name of the enterprise using the product. This is only for the records and is currently not being used anywhere.

Default Value: Zoapi

Available: Only in Hub Setting. Not available on the dashboard.

Device Name: #

This is the human-readable identifier for the Hub in the Zoapi dashboard. This is configured while adding the unique Zoapi license key to the dashboard. This can also be edited post adding the license key.

Default Value: Not Applicable

Available: Only in Dashboard. Not available on the Hub Setting.

LicenceKey: #

The Zoapi license key uniquely identifies each Zoapi Hub. Zoapi Hub Meet or Zoapi Hub Share device come with a preconfigured license key, so no additional activation is required.

If you are using a Zoapi Hub Connect license, you will receive the license key separately from Zoapi. This key must be entered on the Zoapi Hub software to activate the device.

When using the free trial option, the Zoapi Hub software automatically generates a trial license key after you select the Fetch Trial Key option.

You can update or replace the license key later through the Zoapi Hub device settings but ensure that you replace it only with a valid, active key.

After activation, add the same license key to your Zoapi Dashboard by selecting Add Hub and assigning a device name. This allows the Hub to be managed and monitored through the dashboard.

Default Value: Not Applicable

TimeZone: #

Time Zone of the Zoapi Hub device. Set it to “Auto” if you are not sure. You may need to set it to right region if you are using VPN.

Default Value: Auto

Default Screen Saver: #

Zoapi has the option to configure the default wallpaper displayed on the home screen. Currently, it supports only one option “English”. It can be configured to use a different image.

Default Value: English

Mouse to Navigate: #

The Zoapi App Drawer and Hub Settings interface are optimized for use with an air remote. When both a mouse and arrow keys are used together, the experience can sometimes feel confusing. To avoid this, you can disable the mouse pointer within these interfaces by turning off this option.

In most deployments, there is no need to modify this setting unless the user interface is being controlled exclusively through air remote

Default Value: Enabled

Always Show IP: #

Zoapi Hub uses a cloud-based discovery system that allows users to connect without entering an IP address or relying on traditional network-based discovery. This enables seamless connectivity and supports multiple network interfaces without additional configuration.

In certain scenarios, administrators may prefer to display the device’s IP address on the home screen. This is useful when the device does not have internet access, is operating in a restricted network environment, or when users need to connect using the IP address directly.

When this option is enabled, the Zoapi Hub home screen will show the device’s primary IP address along with the PIN that users can use to connect to the Hub.

Default Value: Disabled

Show Default Screen Saver: #

If you disable this, the default background wallpaper of the Zoapi Hub with the instructions to connect will not be displayed as part of the slid show if digital signage/screen saver is configured for the Hub. If no digital signage is configured, then default wallpaper will be displayed even if this setting is disabled.

Default Value: Enabled

Display time in 24-hour format/Time Format: #

This setting allows you to configure how time is displayed on the Zoapi Hub. You can choose between the 12-hour format or the 24-hour format. The selected format will be applied across the home screen, calendar view, and all interface elements that display time.

Default Value: Disabled (12-hour format)

Interactive Mode: #

Interactive Mode defines how the Zoapi Hub home screen is displayed. Zoapi Hub supports two interface layouts: Signage Mode and Interactive Mode.

When Interactive Mode is enabled, the home screen switches to an interface designed for interactive display panels. It features a larger calendar view with a quick join option for conferencing and allows pinned applications to appear directly on the home screen.

Default Value: Disabled

Allow Numkeys: #

Zoapi Hub is designed to operate without a physical keyboard or mouse. As a result, the number pad on any connected physical keyboard is disabled by default. This behavior ensures that the Zoapi Hub continues to display a virtual mouse pointer even when no physical mouse is connected, which is required for the Remote feature in the Zoapi user app.

In uncommon situations where a physical keyboard is connected and the user needs to use the number pad, this option can be enabled. If you enable this setting, ensure that a physical mouse is also connected; otherwise, the on-screen mouse pointer will not be visible.

Changing this setting may require a system reboot.

Default Value: Disabled

Miracast #

This setting enables the Miracast screen-sharing protocol on your Zoapi Hub. Miracast operates in two modes: Infrastructure mode and Wi-Fi Direct mode.

In Infrastructure mode, both the user device and the Zoapi Hub must be on the same network. In Wi-Fi Direct mode, the user device connects directly to the Hub through a peer-to-peer link without relying on the local network. Miracast supports both mirror mode and extended display mode.

Miracast is supported on Windows devices and most Android phones, although some Android models may not include Miracast support.

Older generations of Zoapi Hub Meet (Pro) do not support Miracast. If you are using Zoapi Hub Connect software, ensure that your hardware and Windows operating system support Miracast and Wi-Fi Direct for proper functionality.

Default Value: Disabled

Airplay: #

This setting enables the AirPlay screen-sharing protocol on your Zoapi Hub. When AirPlay is enabled, the user device and the Zoapi Hub must be connected to the same network for screen sharing to work. AirPlay supports both mirror mode and extended display mode.

AirPlay works only on Apple devices such as MacBooks, iPads, and iPhones. Ensure that your network allows mDNS-based discovery. In environments with multiple NAT layers, additional configuration may be required to allow packet forwarding between networks.

Default Value: Disabled

Calendar #

EWS Support: #

EWS Support enables Zoapi Hub to integrate with Microsoft Exchange Server. Since an Exchange Server may be hosted on a local network, this option is available only on the Zoapi Hub device and cannot be currently configured from the dashboard.

Default: Disabled

User name: #

Specifies the user name required to authenticate Zoapi Hub with your Microsoft Exchange Server. This account is used for calendar access and meeting synchronization while using Exchange integration.

Default: NA

Password: #

Specifies the password used to authenticate Zoapi Hub with your Microsoft Exchange Server. Together with the configured user name, this credential enables calendar access and meeting synchronization through Exchange integration.

Default: NA

Server URL: #

Specifies the URL of your Microsoft Exchange Server. This can be either a cloud-hosted Exchange instance or a self-hosted on-premise server. Zoapi Hub uses the configured user name and password to authenticate with this server and retrieve calendar information for meeting synchronization. The URL will typically be of the form – https://<mail.server>/ews/exchange.asmx.

Default: NA

Calendar Fetch Timer(In Minutes): #

Defines how frequently Zoapi Hub polls the Microsoft Exchange Server for calendar updates. The Hub checks for new events, modifications, and deletions at the interval specified here.

Default Value: 1 minute

Display Calendar on App: #

Enable this setting to display the room calendar on the Zoapi user app across Desktop, Web, and Mobile platforms. When enabled, users can view upcoming meetings for the room and join meetings directly from the calendar within the app.

Default Value: Enabled

HomeScreen Calendar: #

Enables the calendar widget on the Zoapi Hub home screen. The widget displays up to three upcoming meetings and is required for one-click join functionality for scheduled calls. The home screen calendar is useful only when a calendar resource is integrated with the Zoapi Hub.

This setting is not applicable when the Hub is operating in Interactive Mode.

Default Value: Enabled

Calendar Description: #

Controls the visibility of sensitive meeting information across the Zoapi interface, including the calendar app, home screen calendar widget, and the room calendar on user apps. This setting is applicable only when a calendar source is integrated with Zoapi Hub.

You can choose one of the following visibility options:
• Disable 
• Display meeting title and organizer name
• Display meeting title
• Display organizer name

Default Value: Display meeting title and organizer name

Room Status for All-day Event: #

Defines how Zoapi Hub interprets all-day meetings, which are meetings lasting more than 16 hours. This setting determines whether such meetings should impact the room’s availability status.

You can choose one of the following behaviors:
• Show Busy for other events: The room is shown as available unless another meeting overlaps, and the all-day event does not block the entire day.
• Always show as Busy: The room remains marked as busy for the full duration of the all-day meeting.

Default Value: Show Busy for other events

Access Point #

Enable Access Point: #

Enables the Wi-Fi Access Point (Hotspot) feature on the Zoapi Hub. This allows guest users to connect directly to the Hub without relying on the organization’s internal network.

The Zoapi Wi-Fi Access Point is a limited hotspot created using the device’s built-in Wi-Fi hardware and requires Wi-Fi Direct capability. It is not intended to function as a full wireless router, and screen-sharing performance may be moderate when using this mode.

If you are using Zoapi Hub Connect software, ensure that your hardware supports Wi-Fi Direct before enabling this feature.

Default: Disabled

SSID/Room Name: #

Specifies the name of the Wi-Fi Access Point or hotspot created by the Zoapi Hub. This name is shown on the home screen along with the hotspot password when the Access Point is enabled. When the Access Point is disabled, the same value is used as the room name displayed on the home screen.

If no name is configured, the home screen will display the Hub’s license key instead. This helps with identifying and onboarding devices during large-scale deployments.

Default Value: room_name

WAN: #

Configures the network interface used as the WAN source for the Zoapi Wi-Fi Access Point. The Access Point provides internet connectivity to connected users through one of the Hub’s available network interfaces, such as Ethernet or Wi-Fi.

This feature is useful when the Zoapi Hub is connected to both corporate and guest networks. In such cases, you can choose which network the Access Point should use for internet access. When set to Auto, Zoapi Hub prioritizes the Ethernet connection when it is available. When this is set to disabled, Wifi Access Point will not provide internet, and users can connect to hub for presentation.

Be aware that users connected to the Access Point may gain access to the selected WAN network, depending on your network policies.

Default Value: Auto

Enable Static Password: #

Enables the use of a fixed password for the Zoapi Hub Wi-Fi Access Point. By default, the Access Point uses a dynamic password that updates automatically based on the Hub PIN. This ensures that connected users are automatically disconnected after each meeting when the PIN changes, reducing load on the Access Point and improving security.

When this option is enabled, you can set a permanent password for the Access Point instead of relying on the dynamic PIN-based mechanism.

Default Value: Disabled

Static Password: #

Specifies the password used for the Zoapi Wi-Fi Access Point when the static password option is enabled. This password replaces the default dynamic PIN-based mechanism and remains constant until changed manually.

Default Value: ZoapiWifi

Force 2.4GHz/Band (Deprecated after 10.8005): #

Most modern mini PCs and PCs support both 2.4 GHz and 5 GHz Wi-Fi bands. When this option is enabled or set to Auto, the Zoapi Hub creates its Access Point using the default band selected by Windows. If the Access Point is created on the 5 GHz band, older or legacy devices that do not support 5 GHz may be unable to connect.

Enabling the Force 2.4 GHz option ensures that the Access Point is always created using the 2.4 GHz band, improving compatibility with older devices. However, operating exclusively on 2.4 GHz can reduce network performance. Additionally, when Force 2.4 GHz is enabled, the Zoapi Hub cannot connect to external 5 GHz Wi-Fi networks.

In the dashboard, this behavior can be modified through the band configuration option.

Default Value: Disabled (Auto)

Network #

Wifi  Name (Deprecated after 10.8005): #

Use this option to connect Zoapi Hub to a wifi network. This will list all the wifi networks available. Click on the “Refresh” button if you do not see the wifi network. Select the “Disabled” option to disconnect from the wifi network. This setting has been deprecated after 10.8005. Use the “Connect to Wifi”/”Windows Wifi Config” button to connect to the wifi network in newer versions.

Available: Only in Hub Setting. Not available on the dashboard.

Password(Deprecated after 10.8005): #

Password for the wifi network selected. This will be used to connect to the wifi network automatically after Saving the settings

Available: Only in Hub Setting. Not available on the dashboard.

Connect Button (Deprecated after 10.8005): #

Click on this button to test wifi connection. It will display errors in case it fails to connect or if the password is wrong. If the connection is successful it will be notified. You can save the settings to automatically connect to this network from the next boot.

Available: Only in Hub Setting. Not available on the dashboard.

Windows Wifi Config Button (Deprecated after 10.8005): #

Opens the Windows wifi configuration window which can be used to connect to wifi network if the Zoapi Interface is not used. This is also useful to connect to complex networks with captive portals or restrictions that are not supported by Zoapi setting interface.

Available: Only in Hub Setting. Not available on the dashboard.

Enable Proxy: #

Enabled Zoapi Hub to use proxy.

Port Forwarding IP: #

Allows the IT team to assign a port-forwarded IP address to a specific Zoapi Hub. This is useful when the organization wants users to reach a particular Hub through a fixed router-level IP address.

For this to work, the router must forward all packets from the configured port-forwarding IP to the internal IP of the Zoapi Hub. Only one device can use a given port-forwarded IP within the same NAT environment. After configuration, Zoapi Hub registers this forwarded IP as an additional internal address so that user devices can attempt to connect through it.

This setting should be used only when proper port-forwarding rules are already configured on the network.

Available: Only in Hub Setting. Not available on the dashboard.

Connect to Wifi: #

Opens the Windows wifi configuration window for connecting to Wifi networks.

Available: Only in Hub Setting. Not available on the dashboard.

Device #

Change System Language: #

Configure the language used by the Zoapi Hub device. This requires you to install the language pack from Zoapi Appstore. Currently, only English language is supported.

Default Value: English

Speaker: #

Select the audio output device from the available list. Zoapi Hub may detect several audio endpoints such as TV speakers, speakers from conferencing systems, Bluetooth speakers, and USB speakers. When using a conferencing system, ensure that the chosen speaker matches the corresponding microphone device to maintain proper echo cancellation and overall audio quality.

For reliable performance, it is recommended to disable unused audio output devices from the Windows Control Panel. This prevents conferencing applications from accidentally selecting an incorrect audio device.

Available: Only in Hub Setting. Not available on the dashboard.

Microphone: #

Select the audio input or microphone device from the available list. Zoapi Hub may detect several input devices, including microphones in conferencing systems, TV microphones (if available), Bluetooth microphones, and USB microphones. When using a conferencing system, ensure that the selected microphone matches the chosen speaker device to maintain proper echo cancellation and audio quality.

For consistent performance, it is recommended to disable unused audio input devices from the Windows Control Panel. This prevents conferencing applications from selecting the wrong microphone.

Available: Only in Hub Setting. Not available on the dashboard.

Zoapi Hub supports wired presentation in addition to wireless sharing. This provides an alternative for users who prefer a wired connection, do not have network access, do not want to install any application, or face issues on the corporate network.

Wired presentation is enabled through a USB video input source, typically using an HDMI-to-USB capture device. The HDMI Input – Video dropdown displays all available USB video capture interfaces connected to the Zoapi Hub. Select the interface that corresponds to the HDMI input source.

Zoapi Hub automatically detects active video input and displays it as a presenter feed. The HDMI video feed behaves the same as a wireless presenter and can be used in both single-view and quad-view display layouts.

This setting applies only to video input; audio input must be configured separately.

Default Value: Not set

Available: Only in Hub Settings (not available on the dashboard)

HDMI Input – Audio: #

This setting allows you to configure the audio source for wired presentation when using an HDMI-to-USB capture device. While the video input is selected through the HDMI Input – Video option, the corresponding audio must be configured separately here.

The HDMI Input – Audio dropdown lists all available USB audio interfaces detected by the Zoapi Hub. Choose the interface that provides audio from your HDMI capture device.

When an active HDMI source is connected, Zoapi Hub will automatically use the selected audio interface to capture and play audio along with the video feed.

Default Value: Not set

Available: Only in Hub Settings (not available on the dashboard)

Kiosk Mode: #

Enables Kiosk Mode for the Zoapi Hub. In Kiosk Mode, Zoapi Hub operates in a full-screen, always-on-top environment, preventing access to the Windows desktop and various system functions. Users interact with a single dedicated interface, making the device appear as a standalone appliance rather than a Windows PC.

This setting is available only for Zoapi Hub Connect installations. On Zoapi Hub Meet and Zoapi Hub Share devices, Kiosk Mode is permanently enabled and cannot be disabled.

When Kiosk Mode is disabled, Zoapi Hub runs as a standard application within Windows instead of a locked full-screen environment.

Default Value: Disabled for Zoapi Hub Connect installations; not available on Hub Meet and Hub Share devices.

Auto Run Zoapi: #

Enables Zoapi Hub software to launch automatically after Windows boots. This setting applies only to Zoapi Hub Connect installations when Kiosk Mode is disabled.

When Auto Run Zoapi is enabled, the Zoapi application starts automatically during system startup and opens in full-screen app mode. If this setting is disabled, Zoapi Hub must be launched manually by selecting the Start Zoapi icon from the desktop whenever it is needed.

This option is not available on Zoapi Hub Meet and Zoapi Hub Share pre-installed devices. It is also not applicable when Kiosk Mode is enabled.

Default Value: Disabled for Zoapi Hub Connect licenses; not available on Meet and Share devices.

Disable Consent Prompt: #

Disables the Windows UAC consent prompt. When this setting is disabled, Windows will not display permission pop-ups asking for user confirmation.

On Zoapi Hub Meet and Zoapi Hub Share pre-installed devices, UAC is permanently disabled and this setting cannot be modified. For Zoapi Hub Connect installations, the setting can be adjusted if required.

Default Value: Follows system configuration for Hub Connect installations; not available on Hub Meet and Hub Share devices.

Mute Signage Audio: #

When enabled, Zoapi Hub will mute all audio associated with signage content. This applies to both video files and HTML URLs configured to run as signage. No sound will be played during signage playback.

Default Value: Enabled

Configure HID Device #

For browser-based conferencing platforms such as Google Meet and Microsoft Teams (when Temporary Session Mode is used), Zoapi Hub requires an HID device to be mapped to the browser. This ensures that call-control buttons on HID-compatible conferencing hardware, such as speakers or cameras, function correctly during meetings.

Use this option to configure the appropriate conferencing device as the HID controller for browser-based applications. Once configured, hardware buttons for actions like mute, unmute, and call end will operate reliably within supported web conferencing sessions.

Available: Only in Hub Setting. Not available on the dashboard.

Control Panel Button: #

Opens the Windows native Control Panel. This option allows you to configure system-level settings such as static IP assignment or other advanced Windows configurations. Use this only if you are familiar with Windows administration, as incorrect changes may affect the operation of the Zoapi Hub.

Available: Only in Hub Setting. Not available on the dashboard.

Windows Settings: #

Opens the Windows universal Settings panel. This provides access to system options such as Bluetooth pairing, Wi-Fi network management, display configuration, and other device-level settings. Use these controls only if you are familiar with Windows settings, as incorrect changes may impact Zoapi Hub functionality.

Available: Only in Hub Setting. Not available on the dashboard.

Maintenance #

Enable Windows Update: #

Enables Windows to automatically install updates for features, security patches, bug fixes, and hardware drivers. This may be required when connecting new peripherals to the Zoapi Hub, as certain devices need updated drivers to function correctly.

Zoapi Hub Meet and Zoapi Hub Share devices run on Windows 10 IoT, which receives only security and driver updates to ensure stability and prevent unexpected feature changes. If you are using Zoapi Hub Connect on Windows 10 Pro or other Windows editions, you may choose to disable automatic updates to avoid long or disruptive update cycles and instead enable updates manually when required.

Note that Microsoft may occasionally enforce critical updates even when automatic updates are disabled, so disabling this option does not fully guarantee that updates will never occur.

Default Value: Enabled

Reboot Start Time (24-Hour Format): #

Zoapi Hub performs a nightly restart to refresh the system and reduce the chance of runtime issues. Administrators can configure the daily reboot window so restarts occur during a low-impact period.

Set the Reboot Start Time using 24 hour format (for example 02:00 for 2 AM). The Hub will attempt to restart within the configured window. Choose an off-hours time to avoid interrupting scheduled meetings or ongoing presentations. If a meeting is active at the scheduled time, the Hub will defer the reboot until the system is idle.

Default Value: 4:00 (Morning 4 AM)

Reboot End Time (24-Hour Format): #

Configure the Reboot End Time for the Zoapi Hub using 24 hour format (for example 03:30 for three thirty AM). The Hub will attempt to restart within the configured reboot window defined by Reboot Start Time and Reboot End Time. Choose an off hours window that avoids interrupting scheduled meetings and presentations.

If a meeting or presentation is active when a restart is due, the reboot will be deferred until the device becomes idle. Ensure the end time is later than the start time and that the window duration is sufficient to allow the restart to occur.

Default Value: 6:00 (Morning 6 AM)

Update Start Time (24-Hour Format): #

Zoapi Hub supports automatic OTA updates. The device periodically checks for new releases, and when an update is available it will download and install it during the defined update window. Configure the update window start time here using the 24 hour format.

Default Value: 21:00 (Morning 9 PM)

Update End Time (24-Hour Format): #

Zoapi Hub supports automatic OTA updates. When an update is available, the device downloads and installs it only during the configured update window. Set the end time for this update window here using the 24 hour format.

Default Value: 10:00 (Morning 10 AM)

Update Now Button: #

Checks for available firmware updates for the Zoapi Hub. If a new version is detected, the interface will display a notification and the button will switch to Install Now. Select Install Now to begin the update process.

Zoapi Hub will download the firmware and initiate installation. The download and installation typically take between five and fifteen minutes, depending on network speed and device performance. After the download completes, the Hub will automatically restart to apply the update.

Security #

Access code: #

Allows administrators to restrict access to Zoapi Hub settings by enabling a password requirement. When this option is enabled, the Hub settings menu is protected by a secure access code, preventing unauthorized users from modifying configuration parameters.

The access code can only be configured from the Zoapi Dashboard. Local administrators on the Hub device cannot change or override this password.

Default Value: Disabled

Access Key: #

Specifies the secure access code required to open the Zoapi Hub settings menu. For security reasons, the access code can be configured only through the Zoapi Dashboard and cannot be modified from the Hub device.

Available: Only in the Dashboard; not available in Hub Settings.

Local Access Code: #

Enables a secondary access code for opening the Zoapi Hub settings. When this option is enabled, both the primary access code and the secondary (local) access code can be used to access Hub settings.

This is useful in large deployments where a master access code is applied across all devices through the primary access code, while individual, floor-level, or building-specific access codes can be assigned using the local access code.

Local Access Key: #

Defines the secondary access code used to unlock the Zoapi Hub settings. This key can be configured only from the Hub device for security and localized administration.

Available: Only in Hub Settings; not available in the Dashboard.

Meeting Reminders: #

Controls whether Zoapi Hub displays meeting end-time reminders. When enabled, Zoapi Hub shows a transparent on-screen reminder at the center of the display, along with information about the upcoming meeting. Reminders appear 15 minutes, 10 minutes, and 5 minutes before the current meeting ends, and once again for 10 seconds immediately after the meeting has ended.

This feature is available only when a calendar resource is integrated with Zoapi Hub.

Default Value: Enabled

Enabled USB Storage: #

Allows administrators to enable or disable the use of USB mass storage devices, such as pen drives and external hard disks, on the Zoapi Hub. Disable this option if you want to prevent users from accessing or copying data through USB storage.

Default Value: Enabled

BottomBar: #

Controls the display of the Zoapi information bar at the bottom of the Zoapi Hub home screen. The info bar shows details such as the Wi-Fi Access Point name, room name, PIN, system time, and network status. You may choose to disable the bottom bar if the Hub is being used primarily as a digital signage device where a clean, distraction-free display is preferred. This setting is valid only if the Hub is configured to be used in Signage Mode.

Default Value: Enabled

Show file Explorer: #

Shows Windows File Explorer as an application within the Zoapi App Drawer. When enabled, File Explorer can also be pinned to the side taskbar from the Apps settings menu (Signage Mode) or to the home screen (Interactive Mode). Disable this option if you want to prevent users from accessing the Windows file system.

File Explorer is useful when using annotation tools for capturing screenshots, recording meetings on Zoom or other conferencing apps, opening presentations or videos from USB drives, or performing other file-based tasks.

Default Value: Disabled

Prompt for Weblink: #

Enable this option if users should be prompted on the Zoapi Hub before a web link is opened through the Zoapi Client app. This helps prevent misuse, such as users triggering multiple links and interrupting an ongoing meeting.

When enabled, the confirmation prompt must be approved using the Hub’s keyboard, remote, touchscreen, or the Remote Control feature in the Zoapi Client app. Note that requiring manual approval may impact the overall user experience.

Default Value: Disabled

Hide Join Info on No Scheduled Meeting: #

Hides the Zoapi Access Point name and PIN on the home screen when no meeting is scheduled. This requires users to book the meeting room before accessing Zoapi Hub resources. It is particularly useful in coworking spaces and public meeting rooms to prevent unauthorized usage.

Default Value: Disabled

Screen Lock(Win+L): #

Zoapi Hub is designed as a shared collaboration device, and administrators may want to prevent users from accessing system-level Windows functions. When this setting is disabled, users will be unable to perform actions such as locking the system, signing out, or opening system menus.

This setting disables the Windows (Win) key, the Alt key, and any functionality that relies on those keys. As a result, system shortcuts and features triggered by these keys will not work.

Default Value: Disabled

No Booking Text: #

Enables the display of a “No Meeting” message when the Hide Join Info on No Scheduled Meeting setting is active.

If this option is disabled, the PIN area on the home screen remains blank when no meeting is scheduled. If enabled, the text “No Meeting” is shown in place of the PIN to clearly indicate that no session is currently booked.

Default Value: Enabled

Harden Device: #

When enabled, Zoapi Hub applies additional security configurations to strengthen device protection. This includes switching the Hub PIN to an alphanumeric format to provide enhanced access security.

Default Value: Disabled

Local API Token: #

Zoapi Hub provides device-level APIs that allow external monitoring tools, such as Zabbix or other network dashboards, to track the Hub’s status. These APIs require an authentication token to prevent unauthorized access. This setting specifies the token used to secure and control access to the monitoring APIs.

Apps #

Remote Control: #

Allows Zoapi app users on Desktop, Web, or Mobile to control the Zoapi Hub using their laptop or mobile keyboard and mouse. Users can access this feature through the Remote Control option in the Zoapi app. This is particularly useful for managing conferencing applications and other third-party apps on the Hub without needing a physical keyboard or mouse connected to the device.

Default Value: Enabled

Let participants open Weblinks: #

Allows users to open web links on the Zoapi Hub through the Zoapi Client app. Users can copy any meeting link or other URL and paste it into the Launch Weblink option under Apps in the Zoapi Client. The link will then open directly on the Zoapi Hub.

Default Value: Enabled

Automate Meeting Actions: #

Enables automated conferencing workflows on the Zoapi Hub for Zoom, Microsoft Teams, Google Meet, and Cisco Webex. When enabled, Zoapi Hub supports one-click meeting join from the Controller app and User apps, along with in-meeting controls such as microphone toggle, camera toggle, and end-meeting actions.

Automation also enables Zoapi to automatically share the user’s presented screen with remote participants during a conference call. This feature is required for all video-conferencing use cases on Zoapi Hub and must be enabled if you plan to use a Room Controller tablet.

Default Value: Disabled

Pin Taskbar: #

Pins the Zoapi taskbar on the home screen so it remains always visible. The taskbar includes fixed controls such as the App Drawer, Annotation tools, and Presenter List, along with icons for all open applications, similar to the Windows taskbar.

By default, the taskbar hides automatically with an animation when not in use. When this setting is enabled, the taskbar stays visible whenever the Hub is idle, making it easier to access frequently used applications that have been added to the taskbar.

This setting is valid only when the Hub is operating in Signage Mode.

Default: Enabled

Run Teams in temporary session: #

Microsoft Teams can be used on Zoapi Hub in two modes. In the first mode, a dedicated Teams account is assigned to the Hub and remains permanently signed in. In the second mode, Teams is used either in guest mode or by allowing users to sign in with their own accounts as needed.

When users sign in with their personal accounts, Windows stores the login credentials locally, which is not desirable for shared or public meeting rooms. Enabling this setting ensures that Microsoft Teams always launches in a temporary guest session. All session information, including credentials and cached data, is cleared automatically after use.

Use this mode if your Zoapi Hub does not have a dedicated Teams account. Note that in this mode Teams runs using the Teams Web App, and certain features, such as dual-display support, may not be available.

Default Value: Disabled

Allow Auto Start of Apps: #

Controls whether third-party applications configured to auto-start in Windows are allowed to run when the Zoapi Hub launches. When Windows Explorer starts, any application registered for auto-run will attempt to launch. In Kiosk Mode, these apps are typically not allowed to run, but administrators can enable this setting if they require certain applications to start automatically.

Whenever the Kiosk Mode setting is changed, this option is automatically reset:
• Disabled when Kiosk Mode is enabled
• Enabled when Kiosk Mode is disabled

Administrators may modify this behavior after changing Kiosk Mode if they do not prefer the default.

Note that Windows uses multiple mechanisms for starting applications automatically, and some apps might still launch even when this setting is disabled. In such cases, administrators may need to disable the corresponding auto-start entries manually through Windows Task Manager.

Default Value: Disabled in Kiosk Mode; Enabled in Non-Kiosk Mode.

Camera Switching: #

If the Zoapi Hub is connected to two cameras, this setting enables camera switching during a conference call. To use this feature, install the OBS Studio application from the Zoapi Appstore and select OBS Studio as the camera source for conferencing applications. Once configured, the Controller app and the in-meeting settings on the Hub will allow you to choose between the connected cameras. This lets you switch cameras instantly while the call is in progress.

Default Value: Disabled

Meeting controls on Client: #

Allows Zoapi user apps to control an ongoing meeting with actions such as microphone toggle, camera toggle, and end-meeting. If a room controller tablet is installed and the IT team prefers that only the controller manage meeting actions, this setting can be disabled.

This setting is applicable only when Automate Meeting Action is enabled.

Default Value: Enabled

Apps settings: #

Displays all installed applications, including those added through the Zoapi App Store and any side-loaded apps, along with their individual configuration options. Each app includes the following settings:

Pin Apps in Taskbar:
Controls whether the app appears in the side taskbar when the Hub is in Signage Mode, or on the home screen when operating in Interactive Mode.

Pin Apps in App Drawer:
Determines whether the app is visible in the Zoapi App Drawer. Disable this if you want to hide the app from general users.

Run As (Default / Local / Guest):
Specifies the user profile used when launching the app.
• Default uses the system’s default user profile.
• Local creates and uses a persistent restricted local user profile. This is preferred when an app requires a dedicated, repeatable login environment.
• Guest launches the app in a temporary guest profile. This is useful when users do not log in with dedicated accounts.Some applications may not support all profile modes, in which case the option will be disabled.

Launch App: Provides a quick-launch button to open the selected application for testing and verification.

Display #

Shows a dropdown list of all displays connected to the Zoapi Hub. When the Hub is used with a dual-display setup in extended mode, one display acts as the Main Display for screen sharing, while the second display serves as the extended workspace for running collaboration and conferencing applications.

Use this dropdown to select which physical display should function as the Main Display. In extended mode, the Main Display is always positioned as the left display in the physical layout. This setting is not required when dual displays are configured in mirror mode.

Available: Only in Hub Settings; not available on the Dashboard.

Mirror Display: #

Enables dual-display Mirror Mode. When this option is enabled, both connected displays show the same content. When it is disabled, the Zoapi Hub uses Extended Mode, where one display serves as the Main Display for screen sharing and the second display acts as an extended workspace.

On Zoapi Hub Share (pre-installed version), this setting is always enabled because Extended Display is not supported.

Default Value: Disabled

Enable 4k and higher resolution: #

Enables display resolutions beyond Full HD (1920×1080). When this setting is turned on from a previously disabled state, Zoapi Hub will automatically configure the display to the maximum resolution supported by the hardware. After this initial change, any further resolution adjustments must be made manually through Windows Settings (Settings → Device → Windows Settings), and Zoapi Hub will not override those manual settings.

When this setting is disabled, Zoapi Hub will enforce a resolution limit by automatically selecting either the maximum supported resolution or Full HD, whichever is lower.

Be aware that operating Zoapi Hub at higher resolutions, such as 4K, requires more processing power and may affect overall performance. Ensure that your hardware is capable of handling high-resolution output before enabling this option.

This setting is always disabled on Zoapi Hub Share pre-installed devices.

Default Value: Disabled

Turn off display during Off-Hours: #

Enables automatic display power-off during off-hours. When this setting is active, Zoapi Hub suspends its video output so that the connected display can turn off.

Use this feature cautiously, as behavior may vary depending on the combination of Hub hardware and display model. Some mini PCs support system suspend when no display is detected. In such cases, enabling this setting may cause the Zoapi Hub itself to enter suspend mode, and the display may not wake up again without a manual reboot.

This feature is currently in beta and may not function consistently with all displays.

Default Value: Disabled

Test Button: #

Provides a way to verify whether the display turn-off functionality works with your hardware setup. After selecting this button, the display will turn off a few seconds later, accompanied by an on-screen notification. The display will automatically turn back on after approximately 30 seconds.

Use this test to confirm compatibility before enabling automatic display power-off. Ensure that the Turn Off Display During Off-Hours setting is enabled and saved prior to running the test.

Display Off-Hour Start Time: #

Specifies the start time of the off-hours period, in 24-hour format, during which the display will automatically turn off. This setting is applied only when Turn Off Display During Off-Hours is enabled.

Default Value: 22:00 (10:00 PM)

Display Off-Hour End Time: #

Specifies the end time of the off-hours period, in 24-hour format, when the display will automatically turn back on. This setting is applied only when Turn Off Display During Off-Hours is enabled.

Default Value: 06:00 (06:00 AM)

Mirror Display From Meeting Settings: #

Allows users to switch between Mirror Mode and Extended Mode directly from the meeting settings on the home screen. This is helpful when users need to change display modes dynamically without involving IT support.

Be aware that switching modes forces the operating system and all active applications to redraw their windows, which may cause brief UI inconsistencies or layout shifts.

Default Value: Disabled

Shared Screen on Main Display: #

Determines where the shared screen is displayed when dual displays are connected and operating in Extended Mode. If this setting is enabled, the shared screen appears on the Main Display. If disabled, the shared screen is shown on the secondary display.

Default Value: Enabled

Controls how signage is rendered when Zoapi Hub is in Interactive Mode with dual displays configured in Extended Mode. When enabled, signage is displayed on both screens. This may be inconvenient because Interactive Mode places the calendar and applications on the primary display, and these elements may not render correctly when signage is shown below them.

If this setting is disabled, signage will be displayed only on the secondary display, ensuring the primary display remains optimized for interactive use.

Default Value: Enabled

SetUp Touch Display Button: #

If you are using Zoapi Hub with a touchscreen or interactive display, the touch input must be configured during initial setup. This button opens the Windows touchscreen configuration utility, where you can identify and calibrate the correct display by following the on-screen instructions.

Available: Only in Hub Settings; not available on the Dashboard.

Power Options #

Controls whether the Power Options icon is shown in the Zoapi App Drawer. When enabled, users can shut down or restart the Zoapi Hub device, and in Non-Kiosk mode they can also exit the Zoapi application.

Disable this option to remove the Power Options icon and prevent users from powering off or restarting the device.

Default Value: Enabled

Power Off  Button: #

Opens the Power Options menu, which allows the user to shut down or restart the Zoapi Hub device, and to exit the Zoapi application when running in Non-Kiosk mode. This button is especially useful when Allow Users to Power Off Device is disabled, since the Power Options icon will not appear in the App Drawer.

Available: Only in Hub Settings; not available on the Dashboard.

Advanced #

Conference instructions: #

In Interactive Mode, the Zoapi Hub home screen displays on-screen instructions explaining how to start or join a conference. A default instruction set is provided. If the IT team prefers to tailor these instructions to match organizational workflows or internal guidelines, this option allows the content to be customized.

Available: Only in the Dashboard; not available in Hub Settings.

Screen share instructions: #

In Interactive Mode, the Zoapi Hub home screen displays on-screen instructions explaining how to share your screen. A default instruction set is provided. If the IT team prefers to customize these instructions to align with internal guidelines or organizational workflows, this option allows the text to be updated accordingly.

Available: Only in the Dashboard; not available in Hub Settings.

Screen Saver #

Allows you to configure the digital signage images displayed on the Zoapi Hub home screen. The interface contains two columns. The left column shows thumbnails of all media stored in your Zoapi Dashboard Drive (use the Drive tab in the dashboard to upload new media). Select any media item from the left column to add it to the right column, where the actual signage playlist is configured.

In the right column, you can set the display duration for each media item and adjust the playback sequence by moving thumbnails up or down. When dual displays are used in Extended Mode, this section also allows you to configure separate playlists for each display. By default, the secondary display uses the same playlist as the primary display unless manually changed.

Available: Only in Hub Settings; not available on the Dashboard.

 

If you have any additional questions or need further assistance, please write to support@zoapi.com or contact our customer success team using the chat widget available at the bottom-right corner of the Zoapi website.